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Receptionist Front of House Administrator in Education

  • Receptionist Front of House Administrator in Education - Post
  •  Location - Croydon, London
  •  Salary - £24000 - £28000 per annum
  •  Date Posted - 22/07/2021

Reception

* Professionally welcome and receive all visitors to Head Office

* Telephone switchboard services. Answering and directing all calls to appropriate departments/members of staff, or taking messages, including responding in a timely manner to enquiries from parents/carers and the general public.

* Ensure reception area and meetings rooms are inspected, kept tidy and returned to original state following meetings and report any issues which need to be rectified to Office Manager.

* Assist Office Manager with facilitation of office maintenance processes, including fire drills, engineers, heating/air con servicing etc.

* Ordering and preparation of refreshments for meetings and events.

* Maintain employee records for purpose of updating switchboard for leavers/new starters.

* Receive and distribute all incoming and outgoing mail and parcels and maintain the franking machine account which includes ordering franking supplies.

* Manage couriers and associated accounts.

* Update academy contact sheet ensuring Principal/PA details are up to date.

Administration

* Provide confidential general clerical/admin support

* Maintain manual and computerised records/management information systems.

* Produce lists/information/data and updating email distribution groups.

* Preparation and distribution of Board papers as required to staff and stakeholders.

* Provide cover of a small number of duties in absence of office administrator e.g., updating of website and Flickr accounts if required.

* Annual collecting and collating of information for mailing lists.

* Maintaining stationery for the office and ensuring stationery room is kept safe and tidy.

* Monthly credit card reconciliation and recharges.

* Maintaining and renewing annual subscriptions.

* Raising Purchase orders through internal system and approving related admin invoices.

  • Reference: ST1033_1625752581
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